File types

The image shows a list of the file types permitted for uploading

File types define which types of files are generally permitted for uploading to the Uniplex.

Files can be used in fields of field type File (B).

You can restrict record type-specific which file types are permitted for upload.

Warning

Changes in system settings often only take effect when a restart is carried out after closing the system settings (menu item under the button with the user name at the top right, see also introduction).

Add a file type

A new file type definition can be created above the list using the button Add .

This will open the file type editor.

Alternatively, you can use the button Add in the file type editor:

Edit a file type

To edit a file type definition, click the button Edit .

This will open the file type editor.

Alternatively, a file type can be selected for editing using the button Load file type in the file type editor:

Delete a file type

To remove a file type definition, use the button Delete in the file type editor.

Copy a file type

A file type definition can be copied using the button Create copy in the file type editor.

This allows you to quickly create a series of similarly configured file types.

Groups

For easy management, file types can be organized into groups using the group UI.

In the field configuration of a field type B in a record type, rules can be based on groups.

File type editor

File types are edited with the file type editor.

File extension

Defines the file extension of this file type.

Warning

Case sensitivity plays a role. PNG and png are not treated equally.

Warning starting from

Defines the file size from which a warning will be displayed.

Maximum file size

Defines the maximum permitted size for files of this type.

Create a thumbnail

Defines whether thumbnails are to be generated for this file type.

Thumbnail size

If thumbnails are generated for this file type, the size in pixels can be specified here.

Organize file types into groups

If the function Groups is active, the record types can be organized into groups for simplified management.

The following actions are possible:

• create groups
• rename groups
• delete groups
• add elements to a group
• remove elements from a group

Note

The actions are shown using the example Field management.

The image shows the field administration with active groups: (1) button Activate groups, (2) button Add group , (3) button Assign selected entries to group , (4) fields from the currently active group

Create a group

The image shows the field administration with active groups

Create user-defined groups

1. click the button Add group

   A new row will be added:

   

2. enter the name of the group (1)

3. click the button (2) Save

   The list with the group names will be updated, the group has been sorted alphabetically.

Rename a group

1. click the group you want to edit

   The button Edit will appear.

   The image shows the group that can be edited:

   

2. click the button Edit

   The element can be edited or deleted.

   The image shows the edit possibilities of the group:

   

3. edit the group name

4. click the button (1) Save (or Cancel)

   The list with the group names will be updated, the group has been sorted alphabetically.

Delete a group

1. click the group you intend to edit

   The button Edit will appear.

   The image shows the group that can be edited:

   

2. click the button Edit

   The element can be edited.

   The image shows the edit possibilities of the group:

   

3. click the button Delete

   The following confirmation window opens:

   

4. click the button Yes (or No)

   The group will be deleted and the list of groups will be updated.

   Links of elements to this group are automatically deleted.

Add elements to a group

(1) selected group with selected elements you want to add to another group, (2) button Assign selected entries to the group to assign the selected elements to this group

1. select a group (1) from which you want to add elements to another group

2. select all the elements you want to add to the group

3. click the button (2) Assign selected items to group of the new group

   The elements are added to the group.

An element can belong to several groups.

Remove elements from a group

(1) selected group with selected elements to be removed from the group, (2) button Remove selected entries from group to remove the selected elements from the group

1. click the group (1) from which you want to remove elements

2. select all the elements you want to remove from the group

3. click the button (2) Remove selected items from group of the group

   The elements will be removed from the group.

Export and import file types

The following exports and imports are possible for file types:

• export selected data as CSV file
• export selected file types
• import file types

Each export is only carried out for selected rows in the list of file types.

Image with buttons for export and import

The image shows the export and import buttons: (1) checkbox to select row, (2) button Export selected data as CSV , (3) button Export selected , (4) button Import

Export selected data as CSV file

Image with buttons for export and import

The image shows the export and import buttons: (1) checkbox to select row, (2) button Export selected data as CSV , (3) button Export selected , (4) button Import

1. select the rows you want to export

2. click the button Export selected data as CSV

   The CSV file will be downloaded and saved in the download folder (or the folder that was set for it in the browser).

   The file name will be generated automatically and will be called #File type definitions.csv.

A list with the following information will be exported:

Column	Meaning
file extension
warning	file size (in kB) from which a warning should be issued
max. size
thumb	size of the thumbnail in Px
group	name of the group(s) of the file type

Export selected file types

File types exported this way can be imported back into a CortexEngine.

Image with buttons for export and import

The image shows the export and import buttons: (1) checkbox to select row, (2) button Export selected data as CSV , (3) button Export selected , (4) button Import

1. select the rows you want to export

2. click the button Export selected.

   The following window opens:

   

   A .tar file will be downloaded and saved in the download folder (or the folder that was set for this in the browser).

   The file name will be generated automatically.

Import file types

Exported file types from another CortexEngine can be imported into the current CortexEngine by using the button Import.

Image with buttons for export and import

The image shows the export and import buttons: (1) checkbox to select row, (2) button Export selected data as CSV , (3) button Export selected , (4) button Import

1. click the button Import

   The following window opens

   

2. click the button Select file.

   A window with a file folder opens.

3. select a file

   The following formats are suitable for import

   • .tar
   • .tar.gz
   • #Fil.ctxexp

4. click the button Import

   The following window opens (as an example import of a .tar file):

   

5. click the button Close.

   The list with all file types will be displayed again.